Overview
The Verify Cash module is an administrative tool used by managers or vault operators to review and confirm the physical cash submitted by cashiers at the end of their shifts.
Where to Access
- Navigate to Banking in the main sidebar.
- Under the Cash Control sub-menu, click on Verify Cash (Note: this module requires administrative or managerial permissions).
How to Verify a Handover
When a cashier submits a Cash Handover, it appears in your Verification queue with the status Submitted.
- Review the Batch: Click on the pending batch to review the denomination breakdown submitted by the cashier.
- Physical Count: Physically count the cash provided by the cashier to ensure it matches their submitted tally.
- Handle Discrepancies (if any):
- If the physical cash does not match the submitted amount, you can reject the handover or adjust it based on your organizational policy.
- Approve & Verify: If the cash matches exactly, click Verify.
Financial Impact
Once a cash batch is marked as Verified:
- The system securely logs the cash as successfully transferred from the cashier to the main vault/bank.
- The collection is linked to a Banking Transaction ID which ensures that this batch of cash is ready to be included in an official Bank Deposit.
Note: Verified cash batches cannot be un-verified or modified to protect financial integrity.